Enrollment and Attendance Records -3121P
Enrollment and attendance records shall be maintained in each school building. At the conclusion of the year, the enrollment and attendance information shall be recorded in the student’s permanent record.
The attendance records shall remain in the school building for a period of five years, after which time they shall be destroyed.
Annually each school shall report to the district the following information:
1. The number of enrolled students and the number of unexcused absences.
2. The number of enrolled students with ten or more unexcused absences in a school year or five or more unexcused absences in a calendar month;
3. A description of any programs or schools developed to serve students who have had five or more absences in a calendar month or ten in a school year including information about the number of students in the program or school and the number of unexcused absences of students during and after participation in the program. The reports shall also describe any placements in an approved private nonsectarian school or program or certified program under a court order; and
4. The number of petitions filed a school or a parent with the juvenile court.
The information in these reports shall not disclose the names or other identification of the students or parents.
For purposes of enrollment count, a “full-time equivalent student” shall be:
| Grade K: | 20 hours or more per week or four hours or more for 90 scheduled days or 10 hours or more per week or two hours or more for 180 scheduled days. |
| Grade 1-3: | 20 hours or more per week or four hours or more for 180 scheduled days. |
| Grade 4-10: | 25 hours or more per week or five hours or more for 180 scheduled days. |
| Grade 11-12: | 25 hours or more per week or five hours or more for 180 scheduled days; the equivalent in a combination of high school, community collegeand/or vocational-technical institute courses; or the equivalent in an alternative school program. |
Normal class change/passing time may be counted as part of this requirement. Noon intermission, however, is excluded.
For apportionment purposes, no student may be counted on any school’s or program’s enrollment report who has been absent consecutively from school for two consecutive monthly enrollment report days (first of the month) unless attendance is resumed or there is an agreement between the school and the parent relative to the student’s temporary absence (not to exceed 20 consecutive days). Students of compulsory attendance age shall remain the responsibility of the school for tracking purposes until they have enrolled in another school or met the criteria outlined in RCW 28A.225.
Procedures for handling excused and unexcused absences are defined in3120P (section defining excused and unexcused absences).
3121P Addendum (56K PDF) - Student History Information
Date: 01/28/02